Procedure: Authorization to Disclose Submitted Information
Once your firm has authorized a document for release to the STAC Vault, one or more contacts from your firm provided on the STAC Vault Submission Form ("Authorizers") will be authorized to approve requests for access to STAC Vault Items.
Receiving Requests
When a STAC Council member requests an item, the Authorizers will receive an email request for the specific Vault Item. The email received will look like the following:
SUBJECT:STAC Vault Request submission
BODY:
Item ID : ABC110905
Item Name : PRODUCT VERSION on OS VERSION, CHIP MAKER/MODEL, SERVER PLATFORM, NETWORK
My name : John Doe
My title : Head of Quantitative Trading
My firm : XYZ Securities
My email : john.doe@xyztrading.com
My phone : 555 555 1212
The request provides the person's name, Firm, and email address. (It may also provide the requestor's phone number, if they provided it on the request.) This information can be used as a lead to set up a dialog with the requestor around your product. You may choose to do this prior to providing authorization for distribution.
Responding to a Request
To approve the request for access to the STAC Vault Item, one of the Authorizers must reply to the mail (specifically to vault@STACresearch.com) informing STAC that distribution is either 1) APPROVED or 2) DECLINED.
Please NOTE that approval is given to a FIRM, and NOT to an individual. This means, if the request is approved, STAC will automatically release the same Vault Item to other members from the same FIRM without waiting for approval. (The Authorizers may still get the requests to use as leads.)
If no response is made to a request within a week, STAC will consider the request DECLINED. Subsequent requests from the same person at the FIRM will still be sent to the Authorizers. If the requestor inquires to STAC, we will simply let them know that we have not received authorization to release the document.